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Process a pay run using Pay Run – Xero Central.Process a pay run and pay employees – Xero Central
This article is for small businesses who use Xero. Xero's Pay Run feature is a simple payroll tool you can use to pay a few employees in your base currency, as well as running pay reports and managing basic employee information. Set the Pay Frequency , date period covered by pay run, and the Payment date. After you've processed your first pay run, you can choose between starting from scratch or you can copy a previous pay run.
It's up to you to calculate how much you pay your employees including any relevant employment and tax legislation. Contact your accountant or bookkeeper if you need help. Optional Click Add Employee to add another employee to the pay run. Once a pay run is approved, you can't change the date. However you can copy the pay run , enter a new date, then void the incorrect pay run. Ask our community of customers, accountants and bookkeepers. Skip to main content Search icon Search Xero Central.
Overview Set up your employees and pay items in Xero's Pay Run feature. Then process a pay run to pay employees in your organisation. How it works Xero's Pay Run feature is a simple payroll tool you can use to pay a few employees in your base currency, as well as running pay reports and managing basic employee information. Set up your access as a Payroll Admin, then add employees and pay items such as ordinary pay and tax.
Process your pay run including the employees and hours they have worked, plus any tax calculations you've made and extra payments such as bonuses you may wish to include. Send out payslips and pay your employees individually or as a batch payment. Optional Run reports to review your pay runs or update your employee contact information.
Before you start If you want to let an employee process your pay runs and add other employees to Xero, update their user role to include the payroll admin permission. Add employee contacts. Process a pay run In the Business menu, select Pay run. If this is your first pay run: Enter an account code for the new system account used to record employee payslips and wage payable invoices.
Choose an account and contact for each pay item. Xero will list items that require you to update incomplete pay items. Click New Pay Run. Click Next. Select employees to include in the pay run. Click into Qty and Rate fields for each employee to enter employee payment amounts and quantities.
Xero automatically updates totals based on this information. Optional Add additional benefits or deductions to any employee by adding a pay item to a draft pay run. Review your draft pay run. Optional Add a note to go on every employee's payslip in the Payslip notes field.
Click Save to continue editing the pay run in draft, or click Approve. What's next? Once you've processed your pay run, you can batch pay your employees , or send them their payslips. Still have questions? Start a discussion Ask our community of customers, accountants and bookkeepers. Contact Xero support Raise a case with our support team.
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